I have been using eProductivity for a while now. I’d really like to be using it at work, but the workstation is locked down tight and I don’t have permission to change my mail file design. Oh well.
Still, at home, it’s nice to finally have organization to all those pieces of information that come flying my way. I started with a mailbox of about 100 emails that went back several years. I updated my mail file and installed just one reference db. An hour later I had my inbox to zero, I had projects created for those major things going on, like the vacation/cruise we’ll be taking soon. There’s nothing more to say, eProductivity made this SO MUCH EASIER!
All those jokes that I didn’t want to lose? In the reference db under “Humor”. Links to software sites, filed under “Software” & “Links” (I always end up losing my ‘favorites’ in browsers for some reason). Software keys for the iPod/BlackBerry/PC programs – safely stored away. I now can find anything in a matter of seconds.
I love being able to look at what needs to be worked on next. Even if I REALLY don’t need to put it down in the system (just got done with action one and headed out to do the next action), I put ALL actions in the system because it helps me to envision what is coming up after THAT. The great part of doing this in Lotus Notes is that, well, I’m a little different than most since I have a Domino server running at home, but I have all my ‘stuff’ backed up and accessible from anywhere.
If you’re interested in eProductivity, next week, on April 28th, Eric Mack and the fine folks at eProductivity will be presenting a webinar with none other than the creator of GTD, David Allen, entitled “Getting Things Done with IBM Lotus Notes”. This is a DON’T MISS opportunity to learn about eProductivity. The webinar is from 10:00AM to 11:30AM PST (1 – 2:30pm EST).
You can sign up for the webinar here.
I am a relative novice at Getting Things Done. No, I don’t mean that I can’t get things done (although lately I have been having procrastinating a bit). Rather, I’ve read David Allen’s book, Getting Things Done and have been keeping my inbox at zero, which means I have a bunch of things in my Notes ToDos that are my Next Actions and Waiting Fors. Having them there means they show up on my calendar for the day. I do a weakly review (stole that from Eric Mack of eProductivity). I am not on top of things when it comes to doing the weekly review. I had taken a test drive of the eProductivity template for Lotus Notes that REALLY helps with following the GTD methodology.
I would have bought a full copy of eProductivity, but the price was a little too much for me to justify it for my personal email. Unfortunately, work hasn’t embraced GTD and eProductivity though eProductivity IS being used by some of those that can make the decision to accept it and offer it. A month or so ago, the price for eProductivity was altered by offering 4 software levels, each with varying integration and capabilities. GREAT, I can now afford to buy a copy for home. But I didn’t want the LOWEST version. Hmm, what to do? Procrastinate! ICA just offered a Thanksgiving deal. For $139 (just $10 over the lowest level) I could get the Professional level of eProductivity. SOLD!
So I just downloaded the template, and . . . hmm, where’s Refresh Design on the Linux client? Guess since there’s no Designer, certain options aren’t there. DAMN.
No real problem though, just copy the template over to the Windows desktop machine and refresh there. Works like a charm, replicates up and down and now we’re all on the same page.
Watch here for more on my journey to learn eProductivity and how to Get Things Done.
I downloaded the trial mail database and ran through the preview. AWESOME. If you are a GTDer, then all the terminology is familiar to you. Actions, ticklers, Someday/Maybe – it’s all there. I’ve still only scratched the surface because I tried it at work and can’t apply the template to my real mail file. So I’m going to sign up for the demo template again and apply to my home system. I use Lotus Notes as my mail/calendar system at home and have NOT applied GTD principles to my home life. Sort of stupid, I know. But ever since I got my BlackBerry Bold, I barely get into Notes at home. I keep up on incoming mail on the Bold and very rarely send any mail out. However, I DO keep my Next Actions in . . . well . . . NextAction! for the BlackBerry. A nice handheld solution, it uses the BlackBerry tasks to hold the next actions along with contexts and projects. This syncs with the ToDos in Notes and since the ToDos I believe are used by eProductivity there may be a nice synergy there. I’ll let you know. Maybe I’ll play with all this down in Florida this next week. Since we’re no longer park rats, we have quite a bit of nice relaxing free time.
Oh, and give me a few days to get this site set up. I had a blog running on my server at home, but after switching from Comcast to Verizon, I lost the ability to run a web server from home. ALMOST made me go back to Comcast.
well, actually, I started blogging years ago when I would post daily Walt Disney World trip updates on my personal website. But that meant quite a bit of web design and no easy way to update and such. This should be much easier to update. And, it will have stuff about Notes and ‘Getting Things Done’, two things that I live with daily.
So, on with the show!