eProductivity Update

I have been using eProductivity for a while now. I’d really like to be using it at work, but the workstation is locked down tight and I don’t have permission to change my mail file design. Oh well.

Still, at home, it’s nice to finally have organization to all those pieces of information that come flying my way. I started with a mailbox of about 100 emails that went back several years. I updated my mail file and installed just one reference db. An hour later I had my inbox to zero, I had projects created for those major things going on, like the vacation/cruise we’ll be taking soon. There’s nothing more to say, eProductivity made this SO MUCH EASIER!

All those jokes that I didn’t want to lose? In the reference db under “Humor”.  Links to software sites, filed under “Software” & “Links” (I always end up losing my ‘favorites’ in browsers for some reason).  Software keys for the iPod/BlackBerry/PC programs – safely stored away.  I now can find anything in a matter of seconds.

I love being able to look at what needs to be worked on next.  Even if I REALLY don’t need to put it down in the system (just got done with action one and headed out to do the next action), I put ALL actions in the system because it helps me to envision what is coming up after THAT.  The great part of doing this in Lotus Notes is that, well, I’m a little different than most since I have a Domino server running at home, but I have all my ‘stuff’ backed up and accessible from anywhere.

If you’re interested in eProductivity, next week, on April 28th, Eric Mack and the fine folks at eProductivity will be presenting a webinar with none other than the creator of GTD, David Allen, entitled “Getting Things Done with IBM Lotus Notes”. This is a DON’T MISS opportunity to learn about eProductivity. The webinar is from 10:00AM to 11:30AM PST (1 – 2:30pm EST).

You can sign up for the webinar here.

Only 4 days till Lotusphere 2010

So I’m getting antsy to get down to Orlando.  As much to start the geekfest of Lotusphere as to also get in some warm weather.  It looks like the freeze in Florida is about over and the temps will be in the 70 to 75 degree range during the conference.  This will be my first year staying at the Dolphin.  I’m not sure what to expect being closer to the action, although I’ve been at the Boardwalk Villas the last 7 years, so I wasn’t THAT far away.  It should be nice to just drop down for breakfast in the morning.  I’ll miss the free internet though.  I don’t think that the wireless will make it all the way up to a room, so I’ll have to hit one of the wi-fi spots downstairs for updating the iPod Touch apps and such.  Staying at the Boardwalk Villas as a DVC member allowed me free internet access.  Very nice.

So I bought a Belkin surge protector, the same one that Rockey Oliver reviewed in his blog .  Allows me to forego the charger for my phone and iPod, as well as providing 3 protected outlets for laptops and battery charger.  I also bought two 6-outlet powerstrips to share the all too scarce outlets in the session rooms.  It’s always a hunt for the floor outlets and they now police the sessions to yank anyone’s charger out of the wall outlets.

My session planning is done (well, as much as it can be ahead of time).  I can access my schedule from a mobile device, or without connectivity, I’ve downloaded and imported the .ics calendar file into my work Notes calendar.  I’ll have both my personal BlackBerry and my bank BlackBerry with me.  I only have data on my bank BB.  And my personal BB has all my personal email access.  In addition, I loaded my schedule on my iPod Touch.  Of course, since it’s a personal device, there could be no synching with bank system.  And since iTunes will only sync with Outlook, I had to *gasp* use Outlook to import the .ics file and then synch to the Touch.  The Touch DOES present the schedule the nicest of all the devices.  The only problem is I can’t change the schedule now unless I go through the whole process again, and my personal laptop has Notes 8.5.1 running on Ubuntu.  So I’ll really have to use the browser in one of the devices to access the Lotusphere Online schedule if I want to have the current schedule and make changes to it real time.

So . . . power access – CHECK.  Confusing scheduling options – CHECK.  ScottEVest jacket  to carry all this stuff – CHECK. Owner’s Locker scheduled for delivery – CHECK.  Too many receptions and such to attend – YEP.  I’m gonna need a vacation from this conference for sure.

Lotusphere 2010

Can’t wait. Only 11 more days to go. So much to attend this year in addition to two certification tests.

This will be the first time that I’ve stayed at the Dolphin. Usually, Pam accompanies me and we use our DVC points to stay in a 1-bedroom or studio villa at Boardwalk Villas. This year, Pam decided to stay home since I’ll be attending more evening events and we won’t be able to spend much time together. Just as well, since she usually spent a lot of time at the pool reading and it’s been COLD down in Orlando lately. Hope it warms up soon!

eProductivity – FINALLY!

I am a relative novice at Getting Things Done.  No, I don’t mean that I can’t get things done (although lately I have been having procrastinating a bit).  Rather, I’ve read David Allen’s book, Getting Things Done and have been keeping my inbox at zero, which means I have a bunch of things in my Notes ToDos that are my Next Actions and Waiting Fors.  Having them there means they show up on my calendar for the day.  I do a weakly review (stole that from Eric Mack of eProductivity).  I am not on top of things when it comes to doing the weekly review.  I had taken a test drive of the eProductivity template for Lotus Notes that REALLY helps with following the GTD methodology.

I would have bought a full copy of eProductivity, but the price was a little too much for me to justify it for my personal email.  Unfortunately, work hasn’t embraced GTD and eProductivity though eProductivity IS being used by some of those that can make the decision to accept it and offer it.  A month or so ago, the price for eProductivity was altered by offering 4 software levels, each with varying integration and capabilities.  GREAT, I can now afford to buy a copy for home.  But I didn’t want the LOWEST version.  Hmm, what to do?  Procrastinate!  ICA just offered a Thanksgiving deal.  For $139 (just $10 over the lowest level) I could get the Professional level of eProductivity.  SOLD!

So I just downloaded the template, and . . . hmm, where’s Refresh Design on the Linux client?  Guess since there’s no Designer, certain options aren’t there.  DAMN.

No real problem though, just copy the template over to the Windows desktop machine and refresh there.  Works like a charm, replicates up and down and now we’re all on the same page.

Watch here for more on my journey to learn eProductivity and how to Get Things Done.